QDMS
Quality Document Management SystemKnowledge. Standard. Trust.
Manages procedures, work instructions and forms in one place, versioned, approved and auditable.
The problem it addresses
It is unclear which version of a procedure, instruction or form is valid; the approval chain gets lost in email, and weeks before an audit are spent collecting documents.
Who is it for?
- Quality management
- Process owners
- Teams preparing for audits
What does it do?
Document library
- A coded library by department and category
- Bulk upload
- Access request management
Approval and versions
- Configurable approval workflow templates and policies
- Document states: draft, awaiting approval, published, rejected, archived
- Version history
- Review dates and automatic reminders
Follow-up and audit
- My tasks and notifications
- Department manager alerts
- Audit records
- Department performance reports
What does it improve?
The valid version is always the one in use, audit preparation gets shorter, and a document whose approval is overdue appears as a signal in KERNEL.
How does it fit into your systems?
| Data in | Procedure, instruction and form documents; approval and review records. |
|---|---|
| Access | Through the platform’s single sign-on; document access is managed through requests and permissions. |
| Analysis | Documents due for review, pending approvals and department performance. |
| Who sees the result? | Process owners, approvers and department managers. |
| Who makes the decision? | Document approval rests with the people in the defined approval flow. |
Source: product materials (October 2026) and the modules and integration document (November 2026).
QDMS — Screens
Images are taken from the product’s demo environment; the data on screen is sample data.
What can you explore next?
Getting started
Talk to our team Discuss this application with your own data
In a first conversation we discuss your business priorities, your data sources and a suitable unit for a pilot.